VOLUNTEER RESOURCES
WITS is committed to supporting our volunteers to ensure they feel prepared to be literacy mentors. The following suggestions and tools can assist volunteers in creating a safe reading environment to build strong relationships and maximize reading level growth.
How does it work?
- Small groups of 1-2 mentors with 2-3 students meeting through video with Google Meet
- Mentors will use Epic! - an online book library - for shared reading with students
- Program will be 30 to 45 minutes plus time for logging in before sessions begin
- Partner teacher and WITS staff member will be logged on to the WITS session
How will we utilize Google Meet?
- Students and Mentors log in before program starts
- Students and Mentors break into small groups for shared reading and mentoring time
-
WITS Staff Member and Partner Teacher check in with small groups during breakouts
EPIC!
Housekeeping/Tech FAQs
If…
You should…
Your internet goes out
Text your program staff member.
You have a slow connection
Do not use the “blur background” feature on Google Meet.
Make sure you are using Google Chrome as your browser (not Internet Explorer, Safari, Firefox, etc.) and use the most updated version:
- On your computer, open Chrome.
- At the top right, click More (the three dots in a column)
- Click Update Google Chrome.
- Important: If you can't find this button, you're on the latest version.
- Click Relaunch.
Close any applications you aren’t using.
A link doesn’t work
Before program: email your program staff member.
During program: text your program staff member.
You find yourself alone in a breakout room with one student
Text your program staff member and go back to main meeting. Send a chat in the main meeting too.
You can’t log in to Epic!
Try your class code again.
You can’t share your screen and see your students at the same time
Make sure you have two windows, not two tabs, open. Use the Google Meet Guide to review how.
You can’t find your name in Epic!
Use the “Guest” account. Let your program staff member know afterwards.
You can’t hear your students or you can’t hear anyone at all
Use the red phone icon to “hang up” and exit the meeting. Do not close the tab. Then rejoin the meeting.
Check the volume on your own device, ask your students to unmute themselves.
If none of these works, contact your program staff member.
If other people cannot hear you
If you have a main room and separate small group rooms, leave the main room and remain only in your small group meeting.
Use the phone number provided in bottom left corner of the meeting notice to call in on your phone. Continue using your computer for video and Epic!
You can’t see yourself/your students can’t see you
Make sure your camera is turned on.
You can’t see your students
Your students may have their cameras off. That’s okay!
Your students have ongoing tech issues
Let your program staff member know.
You have a slow connection
Do not use the “blur background” feature on Google Meet. Make sure you are using the most current version of Google Chrome as your browser. Close any applications you aren’t using.
You can’t share your screen
If you receive an error message, search online for the specific error message + the type of computer you’re using
You are having other ongoing video or audio issues within Google Meet
Look for tips specific to your computer type on the Google Meet help site: https://support.google.com/meet/answer/7380413?hl=en
Program Policies
Attendance
- In order to build community within the WITS program space, all volunteers are expected to attend the first two sessions of programming to meet their students and volunteer partner. After the first two sessions, volunteers will begin their regularly scheduled session with students.
- Volunteers will do everything they can to attend all scheduled program times and be ready to engage with students. If volunteers will be absent from a session for whatever reason, they will notify their WITS program staff member as soon as possible.
- Mentors are required to attend a mandatory one-hour orientation before program begins and occasional workshops throughout the year.
Safety
- All adults who interact with CPS students must agree to the Standards of Conduct for Maintaining Professional Boundaries between Staff and Students.
- All WITS program staff members are mandated reporters. If a volunteer is suspicious of child abuse or neglect, they must let their program staff member know immediately.
- Students may disclose information about sensitive topics, including, but not limited to: hunger, homelessness, and/or feelings of depression or anxiety. If a student says anything that is concerning, please let the WITS program staff member know immediately.
Clothing
- Volunteers must be dressed appropriately for all WITS sessions.
- Casual dress (t-shirts, sweatshirts, jeans, etc.) is acceptable.
- Do not wear any article of clothing that may have inappropriate sayings, decals, or logos (ex: local breweries).
Presence
- Be actively engaged with WITS students throughout the entire session.
- Volunteers are encouraged to set their phones to silent.
VOLUNTEER FAQS
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UPCOMING WITS TALKS
Participants will be exposed to books from various genres and universal themes to connect children with characters from different cultures. By reading diverse books, children will discover that they share common characteristics with others while gaining respect for and an appreciation of how others appear, behave and feel. At the end of this session, participants will receive a list of books to use as well as activities to implement.
About Kimiko Cowley-Pettis:
Kimiko Cowley-Pettis is a sixth to eighth grade ELA teacher at Avalon Park Elementary School. She is also a CPS Framework specialist, CPS Opportunity Schools Literacy EIT, Teachers Supporting Teachers coach, and Project LIT chapter leader. Kimiko is a former RLTA recipient.
You will receive a zoom link in your email once you register.
Register here:
WITS Talks: Building Community: Supporting Newcomers in Chicago Elementary Schools
Please join us on Thursday, January 25th at noon for “Building Community: Supporting Newcomers in Chicago Elementary Schools.” Chicago has welcomed an unprecedented number of migrants this year, and upwards of 2,000 of them are students enrolled in Chicago Public Schools. School administrators, teachers, support staff, and fellow students have been welcoming these students into their school communities. Panelists will provide valuable context about how school communities are adapting, as well as best practices for supporting students who have experienced trauma and students who are learning English.
Panelists
Principal, Talcott Fine Arts and Museum Academy
Dr. Olimpia Bahena
Meg Hiestand
Registration for this event is closed.
WITS Talks: Get Your Mind Into the Gutter: Teaching Graphic Novels
On January 7th WITS held our first WITS Talk of 2022: “Get Your Mind Into the Gutter: Teaching Graphic Novels.” Hannah Nolan-Spohn (teacher, RLTA recipient, and RLTA Summer Institute Facilitator) taught participants how to support students as they read graphic novels. Hannah designed this workshop for WITS mentors. It would also benefit anyone who reads with 3rd-8th graders in any setting.
Promoting Pro-social Behavior Through Literature
There are messages woven throughout books, and these messages can impact everyone who reads them. Though we may not realize what these messages are at first, they can be extremely powerful, especially for children who are still developing their own identities.
Explicit messages are easily identifiable. For example, the book It’s Okay to be Different by Todd Parr is explicitly telling readers to embrace their differences. Implicit messages are subtle and can be found within the context of the story, forcing the reader to interpret the message themselves. For example, the book This is How We Do It: One Day in the Lives of Seven Kids from Around the World by Matt Lamothe has a similar message of celebrating our differences, but readers have to dig deeper to find the meaning.
Children’s literature that promotes pro-social behavior towards people, animals, and the environment create messages that helps readers be more mindful, problem solve, and encourages community engagement.
Books with informative messages provide readers with important information about topics they may not be familiar with. After reading, engaging in conversation about these topics can help create a positive behavior change.
Books with aspirational messages provide an opportunity for children to see themselves in an expansive light. For example, they help students see who they can become in the future, learn about causes they want to champion, and learn about people they want emulate. Talking about these messages with students can help them grow as readers as well as in their own identities.
Learn more about this topic by checking out “Promoting Pro-social Behavior Through Literature,” facilitated by Courtney Jones, a Children’s Book Reviewer at Booklist, and Mickey Kudia, HEART Chicago program manager.
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Building Relationships Within Reading Teams
Connecting with people looks very different now than it ever has before. We stay at home, social distance, and often meet through a computer screen. Building relationships with WITS students in your reading teams will be different, too. Mentors can use the following tips to help get to know students and start creating joyful reading teams as we navigate a new world of virtual programming together.
MAXIMIZE YOUR TIME AND MANAGE YOUR EXPECTATIONS
We only have a brief amount of time with students at WITS. Come to program ready to adapt, extend grace, and accept that each member of the WITS community is trying their best. In your reading teams, make room for unexpected conversation, keep your students’ reading interests centered, and most importantly, have fun!
MAKE STUDENTS FEEL WELCOMED IN THE GROUP
Making students feel welcome means meeting them where they are at. One way mentors create a welcoming space is by being flexible and patient while students read. If you notice students are struggling while they are reading out loud, you can give them a moment to work through it before stepping in to read with them. If the book is too challenging for the students to read on their own, offer to read aloud to them, especially if the students are still interested in the book. You can also suggest taking a break from that book and picking a new one that might be a better fit.
ASK QUESTIONS
Asking questions that help students process what they are reading and how they relate to the text is helpful for their literacy development, as well as building relationships. These are called making connections questions. There are three types of questions you can ask: text-to-text, text-to-self, and text-to-world. An example of a text-to-text question is, “Does this (book, character, plot, etc.) remind you of something in your life?” An example of a text-to-text question is, “How is this story similar/different to another story we read together?” An example of a text-to-world questions is, “How is this story similar/different to events that happened in the real world?” Try asking these questions before, during, and after reading. You will learn more about each other and build a stronger relationship through the books you read together.
MAKE BOTH RELATIONSHIP BUILDING AND READING TIME WORK
When you are thinking about balancing reading time and time for relationship building, remember that fostering a welcoming and encouraging space for students is priority #1. Students are more likely to engage in reading and contribute to the team when they feel connected to their mentors and classmates. Make room in your sessions for checking in with students and conversations that might stem from an activity you are doing together or during shared reading time. These moments will go a long way in establishing a good foundation between you and your students, and they will be more excited to read when they feel comfortable in the group. Use the text you are reading to spark conversations, and do not worry too much about rushing to finish a book. Remind students that a big part of reading for fun is taking the time to talk about what you are reading. Pro tip – when in doubt use the making connections questions listed in the ask questions section!
UPCOMING EVENTS
Building Relationships with Students in a Virtual Environment
Join WITS for a panel discussion featuring three Chicago Public Schools educators who will share their perspective on leading and empowering small groups of students, and provide tips for strengthening relationships in a virtual environment.
